Cognito Forms - Information and Resources
The ‘Cognito Forms’ web-based form building tool is CVTC’s more versatile replacement for the InfoPath Forms on MyCVTC, which will be discontinued in a few years. Unlike InfoPath, this new tool offers public access to forms, in addition to internal and SharePoint uses. This is also CVTC’s general replacement for Google forms or other web-based data collection form tools.
CVTC currently has two officially recommended form tools for data collection. Adobe Sign, and Cognito Forms. A third platform for internal use called Power Apps will be available for general use as well sometime in the near future. Power Apps will offer very robust business forms for CVTC internal use. To help choose the proper platform for new forms or to replace old electronic forms or paper forms, please see our CVTC Form Guidelines document for more information about which tool will work best for your needs.
Why is CVTC transitioning to Cognito forms?
The ‘Cognito Forms’ web-based form building tool is CVTC’s more versatile replacement for the InfoPath Forms on MyCVTC, which will be discontinued in a few years. Unlike InfoPath, this new tool offers public access to forms, in addition to internal and SharePoint uses. This is also CVTC’s general replacement for Google forms or other web-based data collection form tools. Unfortunately, CVTC does not have the Google administrative licensing level to be able to manage Google forms and the data collected from them, in the event we are legally required to track down and remove all data for an individual.
Similar to Google forms, Cognito forms are web based, which means they can be linked to, or embedded within, websites, social media communications, or emails. Cognito forms are FERPA, HIPPA and GDPR compliant. The data is encrypted for extra security.
Form Creation Using Cognito Forms
Creation of Cognito Forms is very similar to the process of creation within other web-based form tools, such as Google forms, but has many special features that most web form building tools don’t have, all while being very affordable for the college. Data can be viewed within the secure confines of the Cognito web server, or it can be easily exported to Excel by someone who has access to view the data. Notification emails and confirmation emails are very configurable and can be triggered from form settings and form data.
With minimal training, basic forms can be created and published quickly by staff. A full list of features can be viewed here: https://www.cognitoforms.com/features.
To learn more about Cognito Forms and how to create them, Cognito has a large library of resources for training and support. Cognito support help is online only, but very responsive, in IT’s experience so far. Some users at the college are also becoming proficient using Cognito Forms.
You must contact IT using a service desk ticket to be invited as a Cognito Forms designer, editor or data reviewer.
Contact IT For More Information
IT is in the process of helping departments to create new forms, as well as the ongoing project of replacing all existing InfoPath forms.
Charles Leffingwell in IT is currently managing and creating many Cognito forms. If you need information or help regarding Cognito forms or CVTC’s adoption of this software as an officially supported platform, please contact Charles, Tom Lange, or submit a service desk ticket.
Thank you! We hope to hear from you.
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