Setting up Auto Archive

  1. Click the File.
  2. ArchiveSetUp01

  3. Click Cleanup Tools > Archive...
  4. ArchiveSetUp02

  5. Archive Settings
    • Make sure your Inbox is highlighted (this will archive your entire Inbox and any folders under your Inbox).
    • Choose a date. Any items older than this date will be archived.
    • Click Browse... and navigate to your N: drive > Exchange folder. This is where your archive.pst will be saved. You may have to create a folder on your N: drive named Exchange.
    • Click OK.

  6. Go back to your Inbox. At the bottom you will see that your files are archiving.
  7. ArchiveSetUp04

  8. You now have archived a single time. If you wish to set up AutoArchive, please continue to the next steps to complete setting up Auto Archive.
  9. Make sure your Inbox is highlighted.
  10. ArchiveSetUp05

  11. Click on Folder > AutoArchive Settings.
  12. ArchiveSetUp06

  13. Make sure Archive items in this folder using the default settings is checked. Click Default Archive Settings...
  14. ArchiveSetUp07

  15. Default AutoArchive settings:
    • Choose how many days you would like the auto archive to run.
    • If you want to be prompted before the auto archive runs, make sure Prompt before AutoArchive runs is checked.
    • Delete expired items (e-mail folders only), is checked by default.
    • Archive or delete old items, is checked by default.
    • Show archive folder in folder list, is checked by default.
    • Clean out items older than: Choose a time frame.
    • Move old items to: Navigate to your N: > Exchange > archive.pst.
    • If you would like your Inbox and all other folders in your inbox archived, click Apply these settings to all folders now.
    • Click OK.

  16. Click Apply. Click OK.
  17. ArchiveSetUp09

  18. Your archive will appear in the folder pane, on the left hand side.
  19. ArchiveSetUp10

Related Articles:
Setting up Auto Archive - Single Folder
Accessing Auto Archive Items

Keywords:cvtc set up auto archive email outlook settings clean up cleanup tools settings   Doc ID:47951
Owner:Jessica C.Group:Chippewa Valley Technical College
Created:2015-03-03 14:47 CDTUpdated:2016-07-22 14:46 CDT
Sites:Chippewa Valley Technical College
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