Outlook - Create Rules

To create a rule from an email:

  1. Right click on the message you would like to create a rule on.
    Click Rules > Create Rule.
    Create Rule option

  2. Choose your rule conditions.
    Rule condition prompt

      • If you would like more conditions click Advanced Options...
      • Follow the Rules Wizard to customize your rule.

    Rules Wizard

    To check what rules you currently have in place:

    1. Open Outlook.

    2. Click Rules > Manage Rules & Alerts...
      Rules tab > Manage Rules & Alerts

    3. All your current rules will be listed on the top.
      Click on the rule you wish to view.
      Rule descriptions will be listed underneath.
      Click OK when finished.
      Rules and alerts confirmation

    4. From here you can also create New Rule..., Change Rule, Copy rule, Delete rule, or Run Rules Now...
      Additional rule options

    ***Please note that screen shots may differ from device to device. These screenshots were taken on a Windows 10 computer using Outlook 2016***



    Related Articles:

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    Outlook - Add a Shared Calendar
    Outlook - Add an Email Group
    Outlook - Recall an E-mail Message
    Outlook - Recover Deleted Items
    Outlook - Change Online Archive Settings



    Keywords:
    cvtc outlook office 365 O365 rules forward 2016 create manage update email e mail e-mail rule wizard force run staff faculty student employee eamil 
    Doc ID:
    58357
    Owned by:
    David H. in Chippewa Valley Technical College
    Created:
    2015-11-19
    Updated:
    2025-06-12
    Sites:
    Chippewa Valley Technical College